Student Conference Reimbursement

The Canadian Communication Association has limited funds available to help defray the costs of student members who are presenting papers. The funds will be disbursed as fairly as possible depending upon the number of requests.

We do not reimburse until after the conference and once both the application form and receipts have been forwarded. Normally, we are able to reimburse between 10 and 20% of reasonable costs for travel, accommodation, and registration only. Students are expected to seek out the most economical travel and accommodation arrangements. Only CCA members in good standing are eligible to receive reimbursements. Reimbursements will not be provided for applications that do not include the original Congress registration receipt that delegates receive when they complete their registration at the conference itself. (The receipt usually can be found on the same page as the conference badge.)

Download the Expense Claim form here.

Original receipts must also be provided for all expenses claimed. Since we reimburse a percentage of your costs, it is necessary to submit all relevant receipts.

If accommodation is shared, the payment receipt needs to show that the student paid for the room.

Note that confirmations and e-confirmations for flights, other transportation, accommodation and registration are not tickets and are not accepted. Original boarding passes must be included for every portion of a flight.

The CCA does not provide reimbursements for:

  • food, beverage and meal-related expenses;
  • fuel costs to and/or from the applicant’s departure/arrival terminal;
  • fuel costs to and/or from the conference;
  • for parking-related expenses;
  • non-direct transportation costs;
  • annual CCA membership fees.

Partial reimbursements for accommodation expenses are provided only for dates that correspond with those of the CCA annual conference.

The deadline for applications is June 21st. Applications post-dated after that date will not be considered. Reimbursements will be sent out in late July at the earliest.

Send original, hard-copy receipts and the completed application form to the CCA treasurer:

Tamara Shepherd 
Department of Communication, Media and Film
University of Calgary
2500 University Dr NW
Calgary, AB, Canada
T2N 1N4

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